UAB requires a written contract with sponsors of proposed research with the following terms contained in such agreements. All contracts and funding agreements should include language that obligates UAB to follow the protocol, applicable law, and its ethical standards.
When a sponsor requires the research is to be conducted in accordance with ICH-GCP guidelines, the Office of Sponsored Programs (OSP) shall notify the OIRB in writing if the contract or funding agreement requires all ICH-GCP guidelines be followed or the extent or limit to which the IRB, researcher, Institution and Sponsor must follow ICH-GCP.
All direct and indirect costs determined for each study must be supported by the study budget. (See SUP422 UAB INDIRECT COST REIMBURSEMENT POLICY.)
In accord with applicable law and regulation and institutional policies, all non-routine patient care costs must be supported by the study budget and not charged to the patient subjects and/or their medical insurers. Routine care is that which is medically reasonable, necessary, and ordinarily furnished (absent any research study) appropriate to the medical condition of the patient. The study budget must also specify who will be the responsible party for the cost of routine patient care services that may not be covered by third party health insurance payers due to the patient’s study participation, limits on insurance coverage and/or eligibility exclusions.
IRB costs, whether internal or independent, must be paid by commercial sponsors.
Under UAB policy, staff conducting a study may not receive direct personal payments from the sponsor, other than institutional salary support in the study budget, for their performance of the study.
In addition, contracts or funding agreements may not include a financial bonus or financial penalty specifically targeted at participant recruitment efforts.
SPONSOR MONITORING, REPORTING OF FINDINGS AND RESULTS, AND ACCESS TO STUDY DATA
Research sponsored by commercial or non-commercial sponsors must be governed by a protocol for all participating sites. The protocol and/or contract or funding agreement shall explain the monitoring role to be taken by the sponsor, if any.
If the sponsor has a regulatory obligation to monitor the conduct of the study, the contract or funding agreement should include language that obligates the sponsor to promptly notify (generally not to exceed 30 days for studies that are greater than minimal risk) the PI at UAB of the following:
The IRB will develop a plan for disseminating such information to participants.
The contract or funding agreement should also address the investigator’s access to final study data and analysis for all sites and allow retention of a copy of the data generated at UAB to document the research.
Sponsors may require confidentiality of sponsor-provided information and may request that the data generated by the study be treated as confidential information except for academic publication. The existence of the contract or funding agreement may not be confidential.
Multi-site studies should coordinate first publication of the entire study among the sponsor and sites within 18 months after completion or termination of the study or after completion or termination of the study at all sites. Thereafter, each individual site should have the right to independently publish its own study data. Submission of multi-site and individual site proposed publications to the sponsor and/or a study publication committee for prior review and comment is appropriate. If such review (usually 30-60 days) determines that patent filing is needed to protect intellectual property, submission of the proposed publication to a journal may be delayed for a total review and patent filing period not to exceed 120 days from the date of submission to the sponsor for review.
INTELLECTUAL PROPERTY (IP)
Sponsors may require assignment of IP directly resulting from performance of a research study where such IP was anticipated by the sponsor’s protocol or dependent on investigator access to the sponsor’s confidential information or trade secrets. Patentable inventions, arising from the study but not in the foregoing categories, shall have their ownership determined by application of U.S. patent law regarding inventorship. In such cases UAB shall provide the sponsor with an option to negotiate a license to UAB’s interests in sole or joint inventions. (See also: SUP424 UAB PATENT POLICY (Board of Trustees Rule 509).)
As a general policy, contracts between UAB and commercial sponsors for human subjects’ research will not specify language or terms that must be included in an informed consent document for a specific project.
Contracts or funding agreements that propose to include specific language or terms that would vary from this policy and/or may affect statements contained in a protocol-specific informed consent document must be agreed to by the designated IRB. The OIRB will notify the OSP of such language, and UAB IRB and OSP will work together to ensure that the contract and informed consent document contain appropriate and consistent language.
The designated IRB is required to review and approve research in which the commercial sponsor holds the IND or IDE or is providing product for the study before a written contract with the sponsor has been signed. The contract or funding agreement will not be returned to the sponsor until IRB approval is received by OSP.
The OIRB will ensure the informed consent document is consistent with the terms of the executed contract.
Contract or funding agreements, that involve providing protected health information (PHI) to a sponsor, must include the sponsor’s agreement to: (1) refrain from using the PHI to recruit for or advertise additional studies to subjects or (2) perform marketing or market research and (3) place the same restriction on any third party to whom sponsor discloses PHI.
INDEMNIFICATION AND MEDICAL CARE COSTS
All contracts and funding agreements should include language that describes who takes responsibility to provide and pay for medical care for research related injury. The following terms must be contained in contracts negotiated by the Office of Sponsored Programs (OSP) when the research will involve an investigational drug, biologic or device or where the clinical or preclinical study data and/or IP may be utilized for such products in the future:
Press releases naming or referring to UAB and/or UAB faculty and staff require prior review and approval by UAB Media Relations regarding the accuracy of the information being released.
Approved on March 4, 2015 by:
Richard B. Marchase, PhDVice President for Research and Economic Development
Lynn StedmanDirector, Office of Grants and Contracts Administration